APVS2025 in Fukuoka The 11th Asian Pig Veterinary Society Congress 2025, Fukuoka, Japan

3rd Circular

English

Japanese

Visa Document Support

Please read the following information before applying for visa support

Japan implements visa exemption measures for some countries and regions for short-term stays. Please check the following website for visa exemption countries.

Website of Ministry of Foreign Affairs of Japan

*Please note that even exempt countries may require a visa acquisition procedures depending on the type of passport, such as the Note on Exemption of Visa (Short-Term Stay) information page.
For more information, please contact the nearest Japanese Embassy or Consulate-General.

For those who need to obtain a VISA to enter Japan

Deadline for requesting support for visa application documents

September 26,2025 (JST=GMT+9)

*This deadline and visa support documents do not guarantee visa approval.

Applicants must meet all of the following conditions to request our visa documents support:

  • You have completed the online registration.
  • Your registration fee have been paid.

*Participants who register as an accompanying person for a participant who meets the above requirements are also eligible for VISA document support. If you have any inquiries, please send an email to the APVS2025 Secretariat.

*The APVS2025 may decide whether or not to provide a personal guarantee for the visa documents.

The following documents will be issued to the applicants who have met all of the above conditions:

  • Invitation letter
  • Letter of guarantee
  • Letter of reason for invitation
  • Schedule of stay
  • Certificates of employment

Visa guarantee period

The maximum guarantee period for APVS2025 is as below.

From November 7 to November 15,2025 (JST=GMT+9 )

*If you wish to extend your stay before or after the guaranteed conference period, you may apply for a tourist visa at the discretion of the Japanese Embassy or Consulate.
Therefore, if you wish to extend your stay, please contact the Japanese Embassy or Consulate nearest your residence in advance and request for visa document support.

Note
  • Since obtaining a visa may take some time, we recommend that you first contact the Japanese Embassy/Consulate General where you live.
    Please ask the officer there for the detailed procedure and what documents you will need (you may need to make an appointment).
    (In addition to the documents prepared by the inviting person/guarantor in Japan, you may be required to present some documents or submit the original documents. However, as it depends on the local decision, please check with the Embassy/Consulate General).
  • Please note that the documents that we prepare for your visa application do not guarantee that you will be granted a visa to enter Japan.
    Application to the Japanese Embassy or Consulate General of Japan should be made at your own responsibility. Fees to be paid to the Japanese Embassy or Consulate for visa application and issuance, transportation and communication expenses are the responsibility of the applicant. APVS2025 will not be responsible for this or any cancellation of travel expenses including air tickets, hotel reservations, etc. caused by not being able to obtain a visa.
  • All the visa documents prepared by us will be sent to you by email.
  • If you fly to Japan via another country, please confirm in advance whether you need a transit visa, as this will also be your responsibility.
  • Please note that we do not provide any support for free invitation letters.

How to apply

In order to prepare the visa support documents, we need the following information first.
After you prepare the information, click the blue "VISA Document Support" button below and enter the information (please also upload a copy of your passport).

  1. Copy of your passport* (photo page/ in PDF or image files)

    *If your passport will have less than 6 months left when you arrive in Japan in Early November 2025, we recommend that you obtain a new passport before contacting us or applying for a visa.
    If you are concerned, please contact your local Japanese embassy or consulate first.

  2. Embassy or Consulate General where you will apply your visa.

    Japanese Embassy/Consulate nearest your residence

  3. Flight information (Date/Flight number):
    • Arrival in Japan
    • Departure from Japan
  4. Where to stay in Japan:
    • Name of hotel/accommodation -Check-in/Check-out date

*After receiving your information, visa support desk may contact you by email from "APVS2025_secretariat@ech.co.jp".
If you have set a limit on receiving email messages, please change your settings to receive the domain of "ech.co.jp".

Applying Visa Support

Click here to apply.